How to Connect a Printer to a Laptop in Australia
Connecting a printer sounds technical, but most modern printers set up in a few simple steps. Once it is done, printing a document or photo takes one click.
This guide covers the easiest way to connect a printer to a Windows laptop, over Wi-Fi or with a cable. If you are still choosing the laptop, see our best laptops for seniors in Australia guide.
Quick answer
Most printers connect over home Wi-Fi. Turn the printer on, connect it to your Wi-Fi using its screen or app, then add it on the laptop in Settings, Bluetooth and devices, Printers and scanners, Add device. A USB cable is an even simpler alternative.
Before you start
- Make sure the printer has ink or toner and paper
- Have your home Wi-Fi name and password handy
- Place the printer within reach of the laptop for the first setup
Connecting over Wi-Fi
- Turn the printer on and connect it to your home Wi-Fi using its screen or the maker app
- On the laptop, open Settings, then Bluetooth and devices, then Printers and scanners
- Click Add device and choose your printer when it appears
- Print a test page to check it works
Connecting with a USB cable
- Plug the printer into the laptop with the USB cable
- Windows usually finds it and sets it up automatically
- If asked, allow Windows to download the printer software
- Print a test page
If it will not connect
- Check the printer and laptop are on the same Wi-Fi network
- Restart both the printer and the laptop
- Make sure the printer software is installed from the makers website
- Ask for help if needed, see our guide to free tech help for seniors
FAQ: Connecting a printer to a laptop
Do I need a cable?
Not usually. Most printers connect over home Wi-Fi, so you can print from anywhere in the house. A USB cable is a simple backup.
Why will the printer not show up?
Most often the printer and laptop are on different Wi-Fi networks, or the printer needs restarting. Check both, then try again.
Do I need to install software?
Sometimes. Installing the printer software from the makers website can add features and fix problems.
Can I print photos?
Yes. Open the photo, click Print, choose your printer and the paper size.
Where can I get help?
Libraries, Be Connected and Tech Savvy Seniors can help, and many retailers offer setup. See our free tech help guide.
Before you finish
Download the free Family Tech Safety Checklist to help check phone safety, passwords, scam messages, emergency contacts and medical alarm details.
